Office Manager
Seven Ponds Nature Center Seven Ponds Nature Center Dryden, MI Dryden, MI Full-time Full-time $36,000 - $40,000 a year $36,000 - $40,000 a year 1 day ago 1 day ago 1 day ago About us Seven Ponds Nature Center is a 501(c)(3) non-profit located near Dryden, Michigan and established in 1967.
The mission of Seven Ponds Nature Center is to conserve its natural environment as a sanctuary for native plants and animals and to serve as a community resource for environmental education that fosters an understanding, appreciation, and stewardship ethic for our natural world.
Our work environment includes:
Modern office setting Safe work environment Modern office setting Relaxed atmosphere
Responsibilities:
Bookkeeping Manage the nature center's General and Gift Shop accounts using the nature center's accounting software (Quick Books).
This includes processing all monies received, creating and sending receipts, creating invoices, paying bills, making bank deposits as needed, reconciling bank statements, and maintaining source documents for all transactions.
Reconcile statements for staff credit card purchases with receipts.
Maintain petty cash funds and reconcile on a regular basis.
Report payroll figures to the nature center's payroll service and record payroll figures in the accounting software.
Remit employee contributions and maintain records for the nature center's 403b retirement plan.
Calculate and remit sales tax for the gift shop and for special events.
Assist with the nature center's special events.
This includes receiving monies from the events, providing cash boxes, managing cash on the days of large events, maintaining financial records, and being present during selected events.
Prepare revenue and expense summaries for each month and provide additional financial figures and reports for the Executive Director and Board of Directors as needed.
Submit source documents for expenses to the Executive Director for review.
Assist with the nature center's annual financial audit.
Assure that the nature center is in compliance with all legal accounting requirements and is utilizing practices recommended by the nature center's auditors.
Development Oversee the nature center's membership and contributions database.
Record membership, memorial, Special Gifts, and other contributions.
Reconcile contribution amounts with receipt entries in the accounting software.
Oversee appropriate member/donor acknowledgement letters and notes for signing.
Oversee membership renewal, lapsed member, Special Gifts, newsletter, and other mailings.
Communications Serve as receptionist as needed.
This includes greeting people at the front desk, answering the telephone, providing information about the nature center and its activities, scheduling programs, registering individuals for classes, workshops, field trips, and field tours, answering questions about natural history if so qualified, and referring calls and questions to appropriate staff and volunteers.
Oversee bulk and first-class mailing systems.
This includes sending and receiving mail, dispersing mail to appropriate staff and volunteers, maintaining all mailing permits, replenishing post office trust funds, and preparing the nature center's bulk mailings.
Information Technology Oversee the nature center's computer systems.
This includes providing input on the nature center's technology needs, setting up staff computer stations, assisting staff and volunteers with computer activities, backing up data on a regular basis, managing the nature center's internet access, managing the domain and related e-mail addresses, and troubleshooting computer problems.
Learn and utilize the nature center's NEON CRM software for memberships, donations, and event/program registrations.
Learn and utilize the nature center's Clover point-of-sales system.
Enlist volunteer or professional assistance with technology issues as needed.
General Duties Order office supplies.
Assist with general maintenance and event set-up as needed.
Seven Ponds Nature Center is a 501(c)(3) non-profit organization established in 1967.
The mission of Seven Ponds Nature Center is to conserve its natural environment as a sanctuary for native plants and animals and to serve as a community resourse for environmental education that fosters an understanding, appreciation, and stewerdship ethic for our natural world.
As our Office Manager, you will play a crucial role in ensuring the smooth operation of our nature center.
Your attention to detail, organizational skills, and ability to multitask will contribute to the overall efficiency of our team.
If you are a motivated individual with strong administrative and bookkeeping skills, we would love to hear from you.
Join a dedicated team who is committed to sharing our natural world with others.
Apply today! Job Type:
Full-time Pay:
$36,000.
00 - $40,000.
00 per year
Benefits:
Employee discount Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Retirement plan Schedule:
10 hour shift Ability to commute/relocate:
Dryden, MI 48428:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The mission of Seven Ponds Nature Center is to conserve its natural environment as a sanctuary for native plants and animals and to serve as a community resource for environmental education that fosters an understanding, appreciation, and stewardship ethic for our natural world.
Our work environment includes:
Modern office setting Safe work environment Modern office setting Relaxed atmosphere
Responsibilities:
Bookkeeping Manage the nature center's General and Gift Shop accounts using the nature center's accounting software (Quick Books).
This includes processing all monies received, creating and sending receipts, creating invoices, paying bills, making bank deposits as needed, reconciling bank statements, and maintaining source documents for all transactions.
Reconcile statements for staff credit card purchases with receipts.
Maintain petty cash funds and reconcile on a regular basis.
Report payroll figures to the nature center's payroll service and record payroll figures in the accounting software.
Remit employee contributions and maintain records for the nature center's 403b retirement plan.
Calculate and remit sales tax for the gift shop and for special events.
Assist with the nature center's special events.
This includes receiving monies from the events, providing cash boxes, managing cash on the days of large events, maintaining financial records, and being present during selected events.
Prepare revenue and expense summaries for each month and provide additional financial figures and reports for the Executive Director and Board of Directors as needed.
Submit source documents for expenses to the Executive Director for review.
Assist with the nature center's annual financial audit.
Assure that the nature center is in compliance with all legal accounting requirements and is utilizing practices recommended by the nature center's auditors.
Development Oversee the nature center's membership and contributions database.
Record membership, memorial, Special Gifts, and other contributions.
Reconcile contribution amounts with receipt entries in the accounting software.
Oversee appropriate member/donor acknowledgement letters and notes for signing.
Oversee membership renewal, lapsed member, Special Gifts, newsletter, and other mailings.
Communications Serve as receptionist as needed.
This includes greeting people at the front desk, answering the telephone, providing information about the nature center and its activities, scheduling programs, registering individuals for classes, workshops, field trips, and field tours, answering questions about natural history if so qualified, and referring calls and questions to appropriate staff and volunteers.
Oversee bulk and first-class mailing systems.
This includes sending and receiving mail, dispersing mail to appropriate staff and volunteers, maintaining all mailing permits, replenishing post office trust funds, and preparing the nature center's bulk mailings.
Information Technology Oversee the nature center's computer systems.
This includes providing input on the nature center's technology needs, setting up staff computer stations, assisting staff and volunteers with computer activities, backing up data on a regular basis, managing the nature center's internet access, managing the domain and related e-mail addresses, and troubleshooting computer problems.
Learn and utilize the nature center's NEON CRM software for memberships, donations, and event/program registrations.
Learn and utilize the nature center's Clover point-of-sales system.
Enlist volunteer or professional assistance with technology issues as needed.
General Duties Order office supplies.
Assist with general maintenance and event set-up as needed.
Seven Ponds Nature Center is a 501(c)(3) non-profit organization established in 1967.
The mission of Seven Ponds Nature Center is to conserve its natural environment as a sanctuary for native plants and animals and to serve as a community resourse for environmental education that fosters an understanding, appreciation, and stewerdship ethic for our natural world.
As our Office Manager, you will play a crucial role in ensuring the smooth operation of our nature center.
Your attention to detail, organizational skills, and ability to multitask will contribute to the overall efficiency of our team.
If you are a motivated individual with strong administrative and bookkeeping skills, we would love to hear from you.
Join a dedicated team who is committed to sharing our natural world with others.
Apply today! Job Type:
Full-time Pay:
$36,000.
00 - $40,000.
00 per year
Benefits:
Employee discount Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Retirement plan Schedule:
10 hour shift Ability to commute/relocate:
Dryden, MI 48428:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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